Asset requests are handled using workflows to obtain approvals, validate entitlements, issue chargebacks, and provision services. Once an asset is deployed, Asset Management records all maintenance activity and enables IT to perform regular audits, right up until asset retirement.

Inaccurate inventory, wasted resources, compliance issues, and service delays are all every day risks for enterprises that have serious consequences if not addressed. To mitigate risk, organisations need to know the assets they have, where they are, usage entitlements, who uses them, how they are used, how they are configured, what they cost, and the value they deliver.

Fixed Assets Catalog

It contains all goods in the company that are considered fixed assets, or if necessary, inventory objects.

A whole range of specific information can be included, such as:

• The classification code and name of the group
• Name of the fixed asset
• Inventory number
• Time when it was first used
• Type of restraint
• Registration value
• Manager
• Cost Center
• Type of damping associated to each damping standard
• Damping coefficient for accelerated damping
• Duration of damping
• Unit of measure
• Remaining duration of damping
• The amount remaining
• Provider
• Date on the document input
• Accounts

Attention should be paid to the classification of fixed assets in terms of cost centers, as each operation associated to fixed assets generates specific accounting notes, as well as distribution to cost centres.

Another mention is linked to the possibility of declaring several damping standards (accounting damping standards, tax damping standard (use of SAPARD credit etc.). When issuing reports, the selected damping standard will be considered.

Fixed Assets Classification

In the case of accounting damping, the damping period is set per this classification. Classification provides a minimum and a maximum possible.

Fixed Assets Operations

They are operations which can have fixed assets as subject. Example: revaluation, disposal, sales, inventory, etc. Revaluation of fixed assets is an operation which can be complex and considers a variety of configurable parameters.

Calculating damping

A fixed asset can be associated with one or more damping actions. A buffer is associated with at least one damping standard. Only one damping standard generates accounting notes. Methods covered are: linear damping, progressive, regressive with the two variants.

Each asset is given a unique identifier, often in the form of an asset number or barcode, to ensure it can be tracked within the system. This allows for easy retrieval of its records and details at any given time.

Asset Type

This refers to the category or classification of the asset, such as:

• Physical equipment (e.g., HVAC systems, computers, vehicles)
• Digital assets (e.g., software licenses, cloud services)
• Furniture (e.g., office desks, chairs)
• Leased equipment (e.g., rented machinery or property) Categorising assets ensures clarity and helps streamline service and maintenance requirements.